Handling of
Personal Information

Privacy Policy

• Basic Policy
   From the perspective of respecting basic human rights and protecting privacy, the appropriate use and protection of personal information is extremely important. Therefore, all persons engaged in the operations of this University shall comply with all laws and regulations and the Kansai University Personal Information Protection Regulations (hereinafter referred to as the "Regulations"), handle personal information accurately and safely to protect the rights and interests of individuals and to respond to society's trust in this University.
• Activity Policy
   In order to embody the Basic Policy, the following activities will be carried out.
  • In collecting, managing, using, and providing personal information, this University will clarify the purpose, limit the scope of use to the intended purpose, and handle the information safely and appropriately.
  • This University will not disclose personal information provided to a third party without the prior consent of the individual. However, this does not apply when required by law.
  • This University will take all possible measures to prevent unauthorized access to personal information, as well as the loss, destruction, falsification, and leakage of personal information, and will promptly take corrective measures against such risks.
  • This University will establish a personal information protection committee and appoint a personal information protection manager, and will conduct its operation under an appropriate personal information management system.
  • All personnel engaged in the operations of this University will comply with laws, regulations, and other norms related to personal information. In addition, necessary education and training will be provided to ensure that all personnel are aware of the importance of their responsibilities and are familiar with specific protective measures.

Items to be disclosed in accordance with the Personal Information Protection Law

• Name of the entity handling personal information, name of the representative, etc.
   Kansai University
   Keiji Shibai, Chairperson of the Board of Trustees
   3-3-35 Yamate-cho, Suita-shi, Osaka 564-8680
• Purpose of Collection and Use of Personal Information
   Personal information will be collected by appropriate and fair means to the extent necessary for the performance of duties related to the education, research, and administration of this University.
  The purposes of use are as follows:
  

  • Student enrollment management, course management, grade management, class management
  • Issuance of various certificates
  • Tuition information management
  • Health management, student life support, extracurricular activity support, scholarship management
  • Study abroad support, academic exchange support
  • Support for job hunting, management of information on career paths and employment
  • Management of use of on-campus facilities, equipment, and systems, operation of on-campus security cameras
  • Consultation with guarantors regarding grades, coursework, and career paths, notification of grades, notification of tuition payment
  • Work related to cooperation with guarantors and alumni
  • Public relations magazines, event information, and fund-raising information for guarantors and alumni
  • Student recruitment, entrance examinations, and enrollment procedures
  • Improvement of education, research, and learning support
  • Surveys and statistics
  • Cooperation with academic societies established by faculties, and with graduate student councils
  • Cooperation with Kansai University Mutual Aid Association


• Procedures for Requests for Notification of Purpose of Use, Disclosure, Correction, Suspension of Use, etc.
   Requests for notification of purpose of use, disclosure, correction, suspension of use, etc., regarding one's own personal information will be accepted at the counters of the following offices by submitting the prescribed form. In principle, this service is free of charge.
  Office List
  

  • Kansai University Faculties and Graduate Schools Students
    Senriyama Campus: Center for Academic Affairs *For the School of Law students at the School of Law Office
    Takatsuki Campus: Takatsuki Office
    Takatsuki Muse Campus: Takatsuki Muse Campus Office
    Sakai Campus: Sakai Campus Office
    Suita Mirai Campus: Suita Mirai Campus Office
  • Kansai University Umeda Campus
    Project Development and Promotion Division (Umeda Campus Office)
  • Japanese Language and Culture Program Preparatory Course (Bekka) Students
    International Plaza Office
  • Kansai University Tokyo Center
    Tokyo Center Office
  • Parents and Guardians of Kansai University Students
    Kansai University Parents’ Association Office
  • Graduates of Kansai University and Graduate Schools
    Kansai University Alumni & Alumnae Association Office
  • Students, Parents and Guardians, and Graduates of Kansai University Annex Schools
    Kansai University Dai-ichi Senior High School and Junior High School, Kansai University Kindergarten: 1st Senior High School, 1st Junior High School & Kindergarten Office
    Kansai University Hokuyo Senior High School and Junior High School: Hokuyo Office
    Kansai University Senior High School, Junior High School and Elementary School: Elementary School, Junior High School & Senior High School Office
  • Faculties and Staff
    Legal Affairs Division
  
  
   As a general rule, students, faculty and staff of this University and its annex schools are asked to complete the following form and contact the appropriate office. For those who are not enrolled at this University or are unable to visit the office in person, please contact the appropriate office using the inquiry form on this University's website and provide your affiliation, name, address, contact phone number, contact email address, claim category, claim details, and reason for claim as indicated in the request form below. Upon receipt of your request, the administrative office will contact you to confirm your identity.
  • Personal Information Disclosure Request Form (Word file)
  • Personal Information Disclosure Request Form (PDF)
• Safety Management Measures
  
  • (1) This University has established the Kansai University Personal Information Protection Regulations and Handling Guidelines for the Management of Personal Information, established a personal information protection committee, appointed a personal information protection manager and a safety management manager in each department, and is working under an appropriate system for the management and operation of personal information.
  • (2) When collecting, managing, using, and providing personal information, this University will clarify the purpose, limit the scope of use to the intended purpose, and handle the information safely and appropriately.
  • (3) This University will not disclose personal information provided to a third party without the prior consent of the individual. However, this does not apply when required by law.
  • (4) When this University outsources its operations, personal information held by this University may be disclosed to a contractor. In such cases, this University will appoint a contractor that has appropriate security controls over personal information and will require the contractor to implement necessary and appropriate security controls to prevent the loss or unauthorized use of personal information in contracts and other agreements with the contractor.
  • (5) This University will inspect the status of the handling of personal information and conduct audits to ensure that personal information is being handled legally and appropriately.
  • (6) All personnel engaged in the operations of this University will comply with laws, regulations, and other norms related to personal information. In addition, necessary education and training will be provided to ensure that all personnel are aware of the importance of their responsibilities and are familiar with specific protective measures.
  • (7) This University will take all possible measures to prevent unauthorized access to the Information System that handle personal information, as well as the loss, destruction, alteration, or leakage of personal information, and will promptly take corrective measures against such risks.


• Joint Use
   This University's affiliated organizations, such as the Parents' Association (PTA), Alumni & Alumnae Association (alumni meeting), Kansai University Mutual Aid Association, academic societies established by faculties, and graduate student councils, share information such as student ID number, name, address, and telephone number with this University to support education and research activities, fellowship among graduates, student life, and sending notices regarding support for academic activities.
  
  Name of the Entity Responsible for the Management of the Personal Information
   Kansai University
   3-3-35 Yamate-cho, Suita-shi, Osaka 564-8680, Japan


• Contact for complaints about handling of personal information
   Please include the complainant's affiliation, name, telephone number, contact e-mail address, complaint details, and desired corrective measures. Upon receiving your request, the Legal Affairs Division will contact you to confirm your identity.
  
  

  Contact Office

  Legal Affairs Division, General Affairs Bureau, Kansai University
  3-3-35 Yamate-cho, Suita-shi, Osaka 564-8680, Japan
  Email：homu@ml.kandai.jp
  TEL：+81-6-6368-6071 / FAX：+81-6-6368-6065
  

• Kansai University Personal Information Protection Regulations（PDF）