KANSAI UNIVERSITY

International Symposium, International Conference

In accordance with the "Policy on Grants from the International Exchange Aid Fund," grants may be received for International Symposia and International Conferences to contribute to the promotion of Internal Exchange at Kansai University.
Applications for the next Academic Year are accepted in early April. If our researchers wish to apply for a grant, they shall prepare an Application Form for Grant for International Symposium or International Conference as described below, and submit it to the Chairperson of the International Committee via the Dean of their Faculty.

Place of Application and Due Date for Grant Application Form

Submit to: Division of International Affairs
Submit by: End of July

Budget Spending

  • (1) International Symposium
    • The International symposium shall be hosted by Kansai University, participated in by those from two or more countries, and held at Kansai University.
    • Amount of grant

      Up to 10,000,000 yen for a university-wide symposium

      Half of the total cost, but up to 3,000,000 yen, for a symposium held on a Faculty basis

    • Airfare shall be the amount of a discount economy class ticket.
    • The Kansai University Policy for Travel Expenses shall apply mutatis mutandis for accommodation fees.
    • As a general rule, Kansai University's policy shall apply mutatis mutandis for compensation.
    • The grant shall apply only to people who are involved with holding the symposium and shall not be applied to their companions.
  • (2) International Conference
    • The international conference shall be held at Kansai University by using its facilities and participated in by people from two or more countries, with the results being owned by the conference.
    • The amount of the grant shall be up to 200,000 yen.

Grant Procedures for International Symposiums and International Conferences Supported by International Exchange Aid Fund

Each procedure shall be pursuant to the following:

Content Documents Needed to be Submitted Remarks Due Date to Submit Necessity of Submission by Subject
International Symposium International Conference
Application Procedure Application Form for Grant for International Symposium or International Conference Seeking Support from International Exchange Aid Fund
(Form 1 (PDF version))
(Form 1 (Word version))
  Due date as designated in the previous academic year
Budget Plan for Holding International Symposium Supported by International Exchange Aid Fund
(Form 2 (PDF version))
(Form 2 (Excel version))
  ×
Management of Use of Grant Financial Records of Grant for International Symposium Supported by International Exchange Aid Fund
(Form 3 (PDF version))
(Form 3 (Word version))

○Each time you make a payment record it and collect the following documents as necessary. Supporting documents issued by companies shall be divided by item and attached to "Attachment Form for Supporting Documents."

◇Travel Expenses and Transportation Cost
・ Fill in the necessary items on the travel requisition designated by the university and calculate in accordance with the university policy for travel expenses.

◇Cost for consumable goods, consumable equipment, machinery and equipment, consumable books/materials, printing, communication, transporting, and other incidentals
・ Make sure to attach evidentiary documents (estimate sheets, delivery slips, bills, receipts or bank transfer confirmations) issued by the company for each item.
・ Note that the following evidentiary documents shall be required depending on the price (including consumption tax) of purchased items.
:If the price for one item or one pair of items is more than 200,000 yen and less than 500,000 yen,
→an estimate sheet from one company is required.
:If the price for one item or one pair of items is more than 500,000 yen,
→As a general rule, estimate sheets from two companies are required. (If there is an unavoidable reason and only one estimate sheet from one company is available, a separate, signed and sealed "Reason for Selection" form is required.)
:If the price for one item or one pair of items is more than 500,000 yen and less than 2,000,000 yen,
→a confirmation of order is required.
:If the price for one item or one pair of items is more than 2,000,000 yen,
→an agreement is required.

◇Compensation
・ Confirm the attendance sheet and receipts and sign and seal.

Immediately after completion ×
Submission of Report Report on Account Settlement of Grant for International Symposium Supported by International Exchange Aid Fund
(Form 4 (PDF version))
(Form 4 (Word version))
Write the report based on the Financial Records of Grant for International Symposium Supported by International Exchange Aid Fund (Form 3) and submit it to the head of the host organization together with supporting documents. Immediately after completion ×
Report on Activities of International Symposium Supported by International Exchange Aid Fund
(Form 5 (PDF version))
(Form 5 (Word version)
Immediately after completion
Procedure for Articles Registry of Items Purchased via International Exchange Aid Fund, Financial Records of Grant for International Symposium Supported by International Exchange Aid Fund
(Form 6 (PDF version))
(Form 6 (Word version))

○Write items purchased from the expenses for consumable equipment, machinery and equipment, and consumable books/materials, and submit the form to the head of the host organization.

Immediately after completion ×
 

○At the time of submission, take the items listed to the International Liaison Group. The International Liaison Group will go through the procedure for the registry of items purchased.

Publication of Activity Results Publication of Activity Results Arising from International Symposium Supported by International Exchange Aid Fund
(Form 7 (PDF version))
(Form 7 (Word version))

○In all academic journal publications, acknowledge that the research was supported by a grant from this fund.

As a general rule, within 1 year after completion ×

Research Collaboration with Partner University

In accordance with the "Policy on Grants from the International Exchange Aid Fund," grants may be received for research collaboration with partner universities to contribute to the development of academic research between Kansai University and partner universities.
Applications for the next Academic Year are accepted in early April. If our researchers wish to apply for a grant, prepare a designated application form, and submit it to the Chairperson of the International Committee via the Dean of their Faculty.

Place of Application and Due Date for Grant Application Form

Submit to: Division of International Affairs
Submit by: End of July

Budget Spending

  • (1) The amount of the grant shall be up to 1,000,000 yen.
  • (2) As the collaborative research is conducted after procuring external funds, the total budget should exceed by three times the grant amount applied for.
  • (3) Provision of the grant may be canceled if external funds cannot be procured.
  • (4) Overseas investigation cost shall not exceed half of the grant amount.
  • (5) Airfare shall be the amount of a discount economy class ticket.
  • (6) The Kansai University Policy for Travel Expenses shall apply mutatis mutandis for travel expenses for business trips in Japan, the daily allowance, accommodation fees and public relations fees.
  • (7) As a general rule, the duration of collaborative research shall be two years.

Grant Procedures for Collaborative Research Supported by International Exchange Aid Fund

Each procedure shall be pursuant to the following:

Content Documents Needed to be Submitted Remarks Due Date to Submit
Application Procedure Application Form for Grant for Collaborative Research between Kansai University and Partner University Seeking Support from International Exchange Aid Fund
(Form 1 (PDF version))
(Form 1 (Word version))
Due date as designated in the previous academic year
Management of Use of Grant Financial Records of Grant for Collaborative Research Supported by International Exchange Aid Fund
(Form 2 (PDF version))
(Form 2 (Word version))

○Each time you make a payment record it. Supporting documents issued by companies shall be divided by item and attached to "Attachment Form for Supporting Documents."

◇Notes on each item

(1) Travel Expenses for Overseas Business Trip
Airfare shall be the amount of a discount economy class ticket.
Kansai University Policy for Travel Expenses shall apply mutatis mutandis for the daily allowance, accommodation fees and preparation fees.
For reimbursement, fill in the necessary items on the travel requisition designated by the university. <The travel order placement right resides in the head of each affiliate institution. >

(2) Travel Expenses for Business Trips in Japan
The Kansai University Policy for Travel Expenses shall apply mutatis mutandis for the railroad fare, boat fare, airfare, car fare, daily allowance and accommodation fees.
For reimbursement, fill in the necessary items on the travel requisition designated by the university.

(3) Cost for consumable goods, consumable equipment, machinery and equipment, consumable books/materials, printing, communication, transporting, and other incidentals
Make sure to attach evidentiary documents (estimate sheets, delivery slips, bills, receipts or bank transfer confirmations) issued by the company for each item.
Note that the following evidentiary documents shall be required depending on the price (including consumption tax) of purchased items.
:If the price for one item or one pair of items is more than 200,000 yen and less than 500,000 yen,
→an estimate sheet from one company is required.
:If the price for one item or one pair of items is more than 500,000 yen,
→As a general rule, estimate sheets from two companies are required. (If there is an unavoidable reason and only one estimate sheet from one company is available, a separate, signed and sealed "Reason for Selection" form is required.)
:If the price for one item or one pair of items is more than 500,000 yen and less than 2,000,000 yen,
→a confirmation of order is required.
:If the price for one item or one pair of items is more than 2,000,000 yen,
→an agreement is required.

(4) Compensation
Confirm the attendance sheet and receipts and sign and seal.

○ Diversion among Items
As for the spending amount for each item, change from the budget amount for each item; diversion among items is permitted within the range of 30% of the total grant amount (or the total grant amount for each year, if the period of collaborative research is over two years). However, overseas investigation travel expenses shall not exceed half of the grant amount after the diversion among items.

If you receive a provisional payment, prepare a reimbursement report and go through the reimbursement procedure immediately after completion of the collaborative research.

If the period of collaborative research is over 2 years, submit a report on spending and reimbursement for the grant for each fiscal year in accordance with the grant use plan in the application for the grant.

If there is an increase or decrease in the grant use plan, comparing to the total grant amount, as a result of spending the grant for the first year, such increase or decrease amount shall be adjusted at the time of payment of the grant for the next fiscal year.

Submission of Report Report on Activities of Collaborative Research between Kansai University and Partner University Supported by International Exchange Aid Fund
(Form 3 (PDF version))
(Form 3 (Word version))

○Write the report based on the Financial Records of Grant for International Symposium Supported by International Exchange Aid Fund (Form 3) and submit it to the head of the host organization together with supporting documents.

Immediately after completion
Report on Account Settlement of Grant for Collaborative Research between Kansai University and Partner University Supported by International Exchange Aid Fund
(Form 4 (PDF version))
(Form 4 (Word version))
Procedure for Articles Registry of Items Purchased from International Exchange Aid Fund
(Form 5 (PDF version))
(Form 5 (Word version))

○Write items purchased from the expenses for consumable equipment, machinery and equipment, and consumable books/materials, and submit the form to the head of the host organization.

○At the time of submission, take the items listed to the International Liaison Group. The International Liaison Group will go through the procedure for the registry of items purchased.

Immediately after completion
Publication of Activity Results Publication of Activity Results Arising from Collaborative Research between Kansai University and Partner University Supported by International Exchange Aid Fund
(Form 6 (PDF version))
(Form 6 (Word version)

○In all academic journal publications, acknowledge that the research was supported by a grant from this fund.

Within 1 year after completion

Application for External Funds (International Business Field)

The Division of International Affairs provides information on international programs of external grant-making organizations and provides support for application for grants.
We handle projects offered by the following organizations:

  • Japan Society for the Promotion of Science (JSPS), International Exchange Program
  • Japan Science and Technology Agency (JST), Strategic International Research Cooperative Program
  • Other international programs of external grant-making organizations

Information on each program is available via information system "notification," the Division of Research Promotion's website and e-mail letter from the Research Support Group, as necessary.
Apply for a grant after reading carefully through each application guidebook.

[Information on external funds, Division of Research Promotion]

http://www.kansai-u.ac.jp/Kenkyushien/research_aid/gaibu/contents/gks_genzaikobo.html

If you have any questions about this program, please feel free to contact the International Liaison Group.

Inquiries about this program:
Person in charge of External Funds
International Liaison Group
Division of International Affairs
E-mail:
kokusai-josei@ml.kandai.jp