The 15th International Symposium in Science and Technology 2021

15th ISST 2021

Information for speakers

1. Language

The conference language is English.

2. Presentations

Oral presentation in the scientific session
Each speaker will have 15 minutes of presentation time for each paper, followed by 5 minutes for a Q&A session with the audience.
Poster presentation in the scientific session
Mainly for graduate students*
*Awards are given in the poster sessions!

Note: all speakers will give a live presentation using Zoom.

3. Guidelines for Oral and Poster Presentations

General note:

We ask all authors to kindly check their emails and the conference website for the latest information on the arrangement of the sessions. All speakers will receive the Zoom link for the presentation sessions one week prior to the conference.
When you enter the meeting, your microphone and video camera must be switched off, to prevent noise or howling. Please turn on your microphone and video camera only during your presentation or to ask questions during the Q&A period. During other times, please keep them switched off to prevent noise and reduce the amount of transmitted data.

Notes: Please make sure to update your Zoom Client version to 5.2, or higher.

See https://support.zoom.us/hc/en-us/articles/206476093-Enabling-breakout-rooms.

Oral Presentation Sessions (August 5, 2021)

We ask that all presenting authors join their own Zoom sessions at least 20 minutes before the session begins. Kindly also change your Zoom name into "First-name Last-name (Affiliation)"; for example: "Hideya KAWASAKI (Kansai Univ)". The session chairs moderate oral presentations. Each presenter has 15 minutes to present his/her paper and 5 minutes to answer questions, that is, a total of 20 minutes for each participant.

The authors (and participants) are encouraged to turn their cameras on during the Q&A session. The session chairs will select questions from participants and ask the authors to answer them on-site. To ask a question, please use the "raise hand" button (which you will find in "Reactions," at the bottom right of the screen), or write the question in the chatbox.

Poster Presentation Sessions (August 6, 2021)

The poster sessions will use Zoom Meetings, and participants can join anytime. Each poster session will be 80 minutes long. A total of 10–20 papers will be presented in parallel using Zoom Breakout Rooms. Conference participants can jump to any zoom breakout room (imagine a face-to-face poster presentation!) anytime they want and discuss papers with the presenting authors.

Authors of poster presentations will be allocated their Breakout Rooms, and they should be ready at least 5 minutes before the session begins. They should also be prepared to present and answer any time when someone joins their rooms. For this reason, they should stay in their Breakout Room for the entire duration of the session (80 min). The Breakout Rooms will be named after the paper ID, for example, MP-P01, ME-P01, EI-P01, CA-P01, MC-P01, and LF-P01.

The presenters of the poster sessions should also change their names as, "First-name Last-name (Affiliation)"; for example, "Hideya KAWASAKI (Kansai Univ)" to make it easier for the participants to recognize them. No moderators will be present to guide the discussion, and both presenters and participants are expected to discuss in any mode: video call or chatting. It would be good to use a visual display screen share (such as PowerPoint slides or other visual supports) to better engage the audience.

4. Guidelines for Session Chairs

DETAILED ZOOM GUIDE FOR SESSION CHAIRS

INITIAL ZOOM SETUP:

  1. Please install Zoom in advance (https://zoom.us/).
  2. Please check to see that you are on a stable connection prior to the meeting.

HOW TO JOIN THE SESSION:

  1. We will send a ZOOM LINK for the session before the conference.
  2. Please click on the ZOOM LINK to join the can join the meeting, which will give you access to the session.

DURING THE SESSION:

  1. Please join the session at least 10 minutes in advance; please test your microphone once you enter so that the session can start on time.
  2. We recommend that you turn on your video to engage attendees during the session introduction. This can be achieved by selecting a video connection when joining the Zoom meeting.
  3. Introduce each presenter's name/paper title before their presentation.
  4. After introducing the presenter, we recommend turning off the video so that the attendees can focus on the presenter's video.
  5. You can see the attendees by clicking on "View all attendees" under the Participants panel.

SESSION CHAIR RESPONSIBILITIES FOR Q&A SESSION

  1. Take chat questions from the Q&A panel during the presentation or oral questions during the Q&A period.
  2. If there are not many questions, please feel free to ask some of your own.
  3. Please be mindful of Q&A time limits. We cannot afford delays to the predetermined duration of each session; this will push other presentations further behind.

BREAKS:

Breaks have been built into the schedule. Please ensure that your microphone is on mute during the break if you decide to leave the Zoom session on.

5. Guidelines for audience participants

The Zoom link for each session can be found in the timetables on the website. Please enter the meeting details corresponding to the session you want to join.

We will use Zoom meetings for each session, which can accept a maximum of 300 participants. The audience can listen to and see the speaker’s presentation as well as talk using their microphone if necessary, although their microphone must be turned off when they enter the Zoom meeting. Please turn off your microphone and video camera to avoid noise, howling, or communication troubles.

When joining a session as a member of the audience, please set your name in the Zoom participant panel using the English alphabet; for example: "Hideya KAWASAKI (Kansai Univ)" to make it easier for everyone to recognize you.

When the session ends, please leave the meeting as soon as possible to allow us some time to prepare for the next session.

Once again, thank you for agreeing to be part of the ISST2021 conference - we're all very much looking forward!