FAQ

Application for the program

My home university does not have Student Exchange Agreement with Kansai University. Can I apply for the Student Exchange Program?
To apply for the Student Exchange Program, your home university needs to be our partner university (the university that has Student Exchange Agreement with Kansai University). The list of our partner universities is available at the following URLs. If you are a student of UMAP participating university, this case might not be applicable. Please inquire to the coordinator of your home university.
I have no Japanese proficiency, but can I apply for the Student Exchange Program?
You can apply for the Student Exchange Program regardless of Japanese learning experience or Japanese proficiency. However, if you have no Japanese learning experience or Japanese proficiency, you need to meet the following English requirements.
  • GTEC 260 ~
  • TOEFL ITP 505 ~
  • TOEFL iBT 60 ~
  • TOEIC 580 ~
  • CEFR B1
How do I know if my application is approved? When can I receive the LETTER OF ACCEPTANCE?
You know the approval of your application by the LETTER OF ACCEPTANCE. Kansai University will send information regarding the acceptance to the coordinator of your home university when your Certificate of Eligibility (hereinafter CoE) is ready. The approximate date for sending the information will be followings.
  • Exchange students who start in the spring semester: Middle of February
  • Exchange students who start in the fall semester: Beginning of August
I filled in the online application, selected "Close"to finish the online application, and was returned to the main menu. Is my online application completed?
Please ask the Division of International Affairs (ku-dia@ml.kandai.jp) if your online application is completed or not.
My passport is not ready yet and I cannot upload my passport photo onto the online application.
You can temporarily upload the photo for ID instead. However, please replace it with the passport photo as soon as possible. The passport photo is necessary for application of the CoE. The issurance of the CoE might be delayed if your passport photo is uploaded late.
What is the GPA requirements to apply for the Student Exchange Program?
There is no GPA requirements. Your application is approved based on the Letter of Recommendation from your home university.
I forgot my password for the online application.
Please follow the on-screen instructions to reset your password.
Do I need to dispatch the original of Certificate of Health to Kansai University, though I already uploaded its data onto the online application?
You do not need to dispatch the original of Certificate of Health to Kansai University.
Do I need to dispatch the original of the Letter of Recommendation, Covenants Application (and Research Plan) , though I already sent their electronic copies by email?
You do not need to dispatch the original documents.

Academic Calendar

When does the each semester of the Student Exchange Program begin and when should I arrive at Japan?
The spring semester starts on 1st April and the fall semester starts on 21st September. However, there is a several-day orientation before each semester starts, so the approximate designated arrival date will be followings.
  • Exchange students who start in the spring semester: Late March (usually around 26th March)
  • Exchange students who start in the fall semester: Early September (usually around 5th September)
The exact date will be designated in the letter sent with the CoE.
How is the academic calendar organized?
The academic calendar of Kansai University is available at the following URL.
https://www.kansai-u.ac.jp/Kokusai/future/about_en/index.html
The graduation ceremony for the exchange students is held before the examinations of each semester. There is no class after the examinations. You can return to the home country after the examinations are over (It is not necessary to stay in Japan till the end of the semester).
The examinations are finished some weeks before the end of each semester. Can I stay in Japan after the examinations are finished?
Yes, but you have to leave Japan by the end of the semester.

Dormitory and Residence

Is there any help for finding an apartment (flat)?
Yes, Kansai University introduces you to our affiliated real estate agency who will support you to find an apartment (flat).
Can I do a homestay during the stay in Japan?
Please choose "homestay"as accomodation in Japan on the online application. Our afilliated homestay agency will contact you later.
What is the Resident Assistants (RA) in the dormitory?
Resident Assistants (RA) are Kansai University students who reside in the dormitory with international students. RA support the daily lives of international students and help them enjoy the stay in Japan as resident companion. RA also regularly organize activities and provide the dormitory students with a lot of opportunities to spend time together.
Can the exchange students apply for the admission to Kansai University's dormitories? Can I choose which dormitory to reside in?
The exchange students to Kansai University can apply for the admission to our student dormitories. However, You cannot choose which dormitory to reside in (basically it is decided by Kansai University). You cannot move to another dormitory during your stay in Japan, either. The dormitory room type is single or twin.
Is the Move-In date to the dormitory designated?
You can move in to the dormitory on and after the designated date of arriving at Japan. The approximate designated arrival date will be followings.
  • Exchange students who start in the spring semester: Late March (usually around 26th March)
  • Exchange students who start in the fall semester: Early September (usually around 5th September)
The exact date will be designated in the letter sent with the CoE.
Is the Move-Out date from the dormitory designated?
The Move-Out date from the dormitory is designed in the Letter of Dormitory Acceptance which will be enclosed in the Welcome Pack. The Letter of Dormitory Acceptance is despatched to you by post around the following schedule.
  • Exchange students who start in the spring semester: Early February
  • Exchange students who start in the fall semester: Early August
Is the dormitory entrance fee paid back?
No, the dormitory entrance fee is not paid back. When you move in the dormitory, you need to pay the dormitory entrance fee and also need to make deposit of equivalent amount to 1 month dormitory charge. This deposit will be used for the dormitory charge for the last month of your stay as long as there is no other unpaid charge.
Can I send my belongings to the dormitory before I move in the dormitory?
No. Kansai University cannot keep any of your belongings before your Move-In date.

Coming to Japan

How can I get to the dormitory from the airport on the day of arrival?
Kansai University arranges the pick-up bus service for the exchange students (planned fare: 3,000JPY) only on their designated arrival date. The pick-up bus drives you to your dormitory. Those who do not live in the dormitory can get a ride till Senriyama Campus of Kansai University. The details will be informed in Welcome Packet document.
When should I buy an air ticket?
Please buy an air ticket only after you get the visa. Kansai University will take no responsibility in case that the visa is not issued after you have bought an air ticket or that the visa is not issued in time for the flight schedule.
I want to bring medicines for my chronic disease. Is there any restriction on bringing medicines into Japan?
Please refer to the following URL of Japanese Ministry of Health, Labour and Welfare.

Lives

Can I join in club activities at Kansai University?
In Kansai University there are various club activities with high performance. The club members are proud of the history and tradition of their clubs and enjoy the activities. If you want to join a club activity, please inquire to the Division of International Affairs.
Are there university cafeterias?
Yes, there are some cafeterias, bakeries, cafes and convenience stores in Kansai University.
Do I have to buy insurance?
International students are required to be affiliated to the National Health Insurance during the period of studying in Japan (the insurance premium shall be paid by the students). The Personal Accident Insurance for Students Pursuing Education and Research ("Gakkensai") is also available and covers some of the injuries during the regular curriculum of Kansai University or activities on Kansai University campuses (the insurance premium is covered by Kansai University). The details of Gakkensai are written in the Procedure Guide of your application.
However, these insurances might not fully cover the fees for the treatment of injuries. We recommend that you individually buy the appropriate insurance like overseas travel insurance as security against illnesses, injuries and unexpected incidents. You have an option to buy the Comprehensive Insurance for Students Lives Coupled with Gakkensai for International Student (this insurance can be joined by interantional students only) after you come to Japan. Please inquire to Kandai Pensee Co., Ltd (hoken@kandai-pensee.co.jp) for the details of this insurance.
Can I have opportunities to spend time with Japanese students?
Kansai University provides you with the opportunities to spend time with Japanese students and other international students from various regions and countries. There are various activity programs for international students to experience Japanese cultures and traditional events with Japanese students.
There are also opportunities of language and culture exchange with Japanese students . You can enjoy the conversations with Japanese students in Japanese, English or other languages and know more about each other's countries.
Where should I go when I want to see a doctor?
Minor medical care such as cold, stomachache etc is available at the Medical Clinic of Senriyama Campus of Kansai University. The Medical Clinic treats patients with health insurance coverage, so please show your health insurance card at the clinic. You can also look for other clinics and dentists with staff speaking English or other foreign languages at the following URL. If you live in the dormitory, please contact the Residence Assistants of each floor or dormitory manager when you are sick or injured.
★ Medical Interview Sheet Translation System
In case that you are not sure if you can explain on your conditions correctly in Japanese, you can fill in an online medical interview sheet in the selected language at the following URL. Please fill in this interview sheet beforehand, print the result and bring it to the clinic or dentist.
Is there any procedure before I return to the home country?
The following procedures are necessary before you return to the home country (*this does not apply to the temporary return).
  • Some procedures at City Hall
  • Residential Cancellation
  • Cancellation of electricity, gas and water supply service
  • Cancellation of mobile phone and internet service
  • Termination of Bank Account
and so on
The details of each procedure will be explained when your return time comes near.
Can I do a part-time job while studying in Kansai University?
You can do a part-time job if you get the "Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted". With this permission, you can engage in the work with payment though your status of residence, "Student". If you start a part-time job, please get this permission beforehand for sure. The application form is available at the following URL.
https://www.kansai-u.ac.jp/Kokusai/ES/shikakugai.pdf
We recommend that you apply for this permission at the Kansai International Airport on the date of your arrival even though you do not have a plan to do a part-time job in Japan. Otherwise, if you want to apply for it on a later day, you need to bring the application form, residence card and passport to Osaka Regional Immigration Office and wait for around 2-8 weeks to get the permisison.
Can I temporarily return to the home country during the period of stay in Japan?/ Can I travel to the other country during the period of stay in Japan?
If you want to temporarily return to the home country or travel to other countries during your period of stay in Japan, you are required to get a re-entry permit at the regional immigration bureau etc before you depart from Japan.
If you are a medium to long-term resident and has valid passport and resident card, you do not need to get a re-entry permit before you leave Japan, as a general rule. it is not necessary to get a re-entry permit In that case, you just need to express the intention of re-entery when you depart from Japan. Please make sure to return to Japan within 1year from the departure date (if your period of stay expires earlier than "1year from the departure date", you have to return to Japan by the expiry date of your period of stay.).

Course ("Risyu")

Can the exchange students who study Japanese for the first time take Japanese language classes? How is one's level of Japanese language class decided?
Yes, the exchange students who have never studied Japanese before can take Japanese language classes. The each student's level of Japanese language class is decided based on the results of the Japanese placement test held after you come to Japan.
Which subjects can the exchange students take?
The exchange students can take subjects of the KUGF (Kansai University Global Frontier) curriculum mainly consisting of specialized subjects instructed in English and Japanese language classes. If you are regarded as having more than a certain level of Japanese proficiency , you can take subjects offered by each faculty. Please refer to 1-(1) of the Procedure Guide for the guideline of required Japanese proficiency.
In the orientation held after you come to Japan, we will inform you which subjects the exchange students can take among the subjects offered by faculties.
If you need to decide which subjects to take before you come to Japan, please search subjects in Kansai University Syllabus System, following the way explained at the following URL.
* Please note that some subjects cannot be taken by the exchange students.
https://www.kansai-u.ac.jp/Kokusai/ES/syllabus.pdf
KUGF Course Guide
https://www.kansai-u.ac.jp/Kokusai/KUGFCourseGuide/#target/page_no=1
Is an English syllabus available?
For the KUGF Curriculum, there is an English syllabus available at the following URL. For the subjects offered by faculties, there is no English syllabus as the participant students of these subjects are assumed to have a certain level of Japanese language proficiency. You can search Japanese syllabuses with the Kansai University Syllabus Search System at the following
URL:
http://syllabus3.jm.kansai-u.ac.jp/syllabus/search/curri/CurriSearchTop.html
Is there any condition for the number of the subjects to take?
The exchange students of undergraduate level are required to take 7 classes or more per week. (If your study level at Kansai University is Graduate, you can take less than 7 classes per week.)
* If 2 classes are held per week for 1 subject, that subject is counted as 2 classes. There is no upper limit to the number of classes you take.
What is the language of instruction?
Each module of the KUGF Curriculum is instructed in English and other subjects are basically instructed in Japanese. For more details, please refer to the Kansai University Exchange Students' Procedure Guide.
Which credits can I earn at Kansai University?
Kansai University does not grant you any credits, though we issue the Certificate of Academic Record including grades of all the subjects you take. Your home university will grant you credits based on the Certificate of Academic Record issued by us, in reference to the regulations of their university.
We cannot tell if your home university will grant you credits for the subjects you take in Kansai University. Please ask the person in charge at your home university well beforehand.
When can I have the Certificate of Academic Record?
For the subjects taken during the spring semester, their grades can be checked at Kansai University Information System in early September and the Certificate of Acaemic Record is despatched to your home university around late September.
For the subjects taken during the fall semester, their grades can be checked at our Information System in early March and the Certificate of Academic Record is despatched to your home university around late March.
Can I take the subjects offered by departnments if I have passed the JLPT (Japanese-Language Proficiency Test) ?
It is not decided by your JLPT qualification only, but is considered in a comprehensive way with the result of Japanese language placement test held after you come to Japan. Please continue to study Japanese for the placement test.
Can the subjects offered in the KUGF curriculum be taken by undergraduate students or by graduate students?
The exchange students of both undergraduate and graduate levels at Kansai University can take the KUGF subjects.
Can I consult with someone about the worries on studies and lives during the stay in Japan?
The exchange students will have an academic advisor at Kansai University and can consult with him or her about the subjects and classes. For other kinds of worries, you can contact the Division of International Affairs.
The Division of International Affairs (2nd Floor of Bldg.2-1 of Senriyama Campus)
Email:ku-dia@ml.kandai.jp
Tel:06-6368-0178

Visa, CoE etc

How is the Certificate of Eligibility (hereinafter CoE) issued?
Kansai University applies for the CoE to the Immigration Bureau by your proxy, based on the information declared on the online application. If there is any point to be clarified, our outsourcing company will contact you by email. When your CoE is issued, we will dispatch it to the coordinator of your home university by post.
I have not received any emails regarding CoE from your outsourcing company.
They do not contact you if there is no unclear point in your online application.
When can I receive the CoE?
The CoE is planned to be dispatched to you by post in the following schedule.
For the exchange students who start in the spring semester: Middle of February
For the exchange students who start in the fall semester: Beginning of August
* CoE is issued after the acceptance of Immigration Bureau of Japan. Please understand that the dispatch of CoE might be delayed if the examination by the Immgiration Bureau takes longer than expected.
When should I apply for the visa?
Please apply for the visa at Japanese diplomatic missions abroad (Japanese Embassy/ Japanese Consulate) when you receive the CoE.
Can I go to Japan with another visa than student visa?
As a general rule, please come to Japan with student visa if you do not have a Japanese passport. Kansai University will not bear any responsibility if you enter Japan with another visa and later have troubles in changing your status of residence to Student.
Where is the residence card issued?
The residence card is issued and handed over to you when you receive the landing permission at the Kansai International Airport (same as in the case of entering from New Chitose, Narita, Tokyo International (Haneda), Chubu Centrair International, Hiroshima or Fukuoka Airport).
Can I do a part-time job while studying in Kansai University?
You can do a part-time job if you get the "Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted". With this permission, you can engage in the work with payment though your status of residence, "Student". If you start a part-time job, please get this permission beforehand for sure. The application form is available at the following URL. https://www.kansai-u.ac.jp/Kokusai/ES/shikakugai.pdf
We recommend that you apply for this permission at the Kansai International Airport on the date of your arrival even though you do not have a plan to do a part-time job in Japan. Otherwise, if you want to apply for it on a later day, you need to bring the application form, residence card and passport to Osaka Regional Immigration Office and wait for around 2-8 weeks to get the permisison.
Can I temporarily return to the home country during the period of stay in Japan?/ Can I travel to the other country during the period of stay in Japan?
If you want to temporarily return to the home country or travel to other countries during your period of stay in Japan, you are required to get a re-entry permit at the regional immigration bureau etc before you depart from Japan.
If you are a medium to long-term resident and has valid passport and resident card, you do not need to get a re-entry permit before you leave Japan, as a general rule. it is not necessary to get a re-entry permit In that case, you just need to express the intention of re-entery when you depart from Japan. Please make sure to return to Japan within 1year from the departure date (if your period of stay expires earlier than "1year from the departure date", you have to return to Japan by the expiry date of your period of stay.).