KANSAI UNIVERSITY

1 The exchange study system at Kansai University

(1)Characteristics of the curriculum

Exchange students at Kansai University follow the “KUGF (Kansai University Global Frontier) Curriculum”. Students whose Japanese language proficiency is sufficiently high can also enroll in specialist subjects offered by other faculties.

1. KUGF curriculum

The purposes of the KUGF curriculum are to improve language proficiency and communication skills, develop a high level of cross-cultural understanding, and foster global leadership skills. The curriculum can be categorized into 2 courses. Please refer to KUGF Course Guide for contents of the courses and language requirements.

  • Global Frontier and Skill Up for Studying Abroad

    These courses are taught entirely in English and are open to both Japanese and international students. Global Frontier courses consist of 8 Modules. The purpose of Skill Up for Studying Abroad courses is to acquire English language skills.
  • Japanese as a Second Language

    These courses are to support international students with Japanese language studies. We provide various levels of classes, from basic to advanced. You will be taking an appropriate level of Japanese classes after a language placement test done by a Japanese teaching specialist. We offer not only Japanese language courses but also courses that provide basic knowledge on Japan, introduce cultures of Japanese companies, business Japanese and courses that place you in a real company or an organization.

2. Undergraduate courses

Exchange students whose Japanese language ability is sufficiently high as proven on the Japanese language placement tests taken after their arrival in Japan can enroll in classes provided by each faculty.
Students can learn a wide variety of subjects from general cultural subjects to specialist ones through these courses, held in the 13 faculties of Kansai University. These are studied in Japanese and students can expect an improvement in their level of Japanese proficiency as well as learning at a higher level of specialty.

*The following is used as a guideline for the level of Japanese proficiency required to enroll in undergraduate courses.

Test Name Reference Score
JLPT (Japanese Language Proficiency Test) N2 or higher
J.TEST (Test of Practical Japanese) Level C or higher
CEFR B2 or higher

(2)Study support

1. Japanese language support program*

Kansai University also provides support for exchange students to study Japanese outside of their classes. Students are encouraged to use this support program effectively to improve their Japanese proficiency.

【Japanese language tutor/tutee system】
Tutors (Japanese students) advise and support international students regarding studies (mainly Japanese language) and daily life.
【Conversational Japanese brush-up seminars】
Practical training that helps exchange students learn Japanese conversational skills that are necessary in daily life in order to adapt well to Japanese society.

* The programs and contents implemented are subject to change.

2. Academic advisors

A member of the teaching staff of the Division of International Affairs is assigned to each individual exchange student as an academic advisor to provide guidance in formalities such as course registration after the student arrives in Japan. We offer Office Hours to respond to consultations regarding study and life.

3. Special supervisors

Special supervisors are assigned to students who wish to perform graduate level research at Kansai University. These supervisors provide support for research activities.

(3)Grading

The results for each subject studied are graded as shown below.

Points Graduate Level Undergraduate Level
100 - 90 A S
89 - 80 A
79 - 70 B B
69 - 60 C C
under 59 F F

* If a course includes examinations to assess results and the examination was not taken, then 'I' (not taken) is displayed.

(4)Credit-based system

Kansai University evaluates grades for the courses taken and issue a CERTIFICATE OF ACADEMIC RECORD. Based on the certificate, credits will be accredited in accordance with the student's home university's standard. Please make sure to check with the responsible person at your home university concerning credit transfers beforehand.

We define 1 credit as equivalent to 45 hours of workload complying with the requirements of the Ministry of Education, Culture, Sports, Science and Technology's provision.

2 Academic year

Fall semester (September to March) Spring semester (April to September)
September 21 Start of fall semester April 1 Start of spring semester
September 21 Start of fall semester classes April 5 Start of spring semester classes
December 26 to
January 6
Vacation
January 21 End of fall semester classes July 23 End of spring semester classes
January 23 to 30 Fall semester examinations July 24 to 31 Spring semester examinations
March 31 End of fall semester September 20 End of spring semester

* Academic year may change a bit depending on a year

3 Student dormitories*

Exchange students at Kansai University can apply to reside in a dormitory. The cost of dormitory fees and related matters are as follows.
Unless there are special circumstances, the decision on which dormitory the student will enter is made by Kansai University.

(1)Kansai University International Dormitory

Dormitory entrance fee
15,000 yen
Dormitory charges
30,000 yen per month (single room)
Meals
Prepared by individual residents (cooking is possible in a shared kitchen)
Linen leasing fees
included in the dormitory charges
Access to Senriyama Campus
Approx. 20 minutes by train

(2)Student House Shurei-ryo (male dormitory) / Dormitory Tsukigaoka (female dormitory)

Dormitory entrance fee
15,000 yen
Dormitory charges
31,500 yen per month (twin room)
Meals
Breakfast - 240 yen, evening meal - 480 yen
Linen leasing fee
1,100 yen/month
Access to Senriyama Campus
Approx. 10-minute walk (Student House Shurei-ryo)
Approx. 15-minute walk (Dormitory Tsukigaoka)

(3)Affiliated International Students Dormitory (Dormy Ryokuchi-Koen 3) ※Please check the details here

Dormitory entrance fee
none
Building maintenance fee
3,000 yen per year
Dormitory charges
47,000 yen per month
Meals
contract that includes meals: 17,100 yen + tax (required separately with the monthly dormitory fee)
contract that meals are separated: Breakfast - 350 yen + tax, evening meal – 650 yen + tax (per meal)
Linen leasing fees
7,020 yen/month ※depends on the contract period
Access to Senriyama Campus
Approx. 15-minute walk

(4)Requests for residence other than in student dormitories(homestay/apartment)

Homestay

Placement fee
12,000 yen
Homestay charges
3,000 yen/stay ※application available from a 4-week stay (28 days stay)
2,700 yen/stay ※after 91 days stay
Meals
Breakfast and evening meals are included in above charges.
Others
Homestay charges also include linen, light and heating charges, and Internet connection fee.

*Tax will be added separately to the home stay expenses. (8% of the expense until September 2019, 10% of the expense from October 2019.)

* Please click here for more details about homestays, including firsthand accounts by other exchange students.

Apartment

The costs depend on the apartment, but on an average, it costs more than 40,000 yen a month to rent an apartment around Kansai University.

* Dormitory fees and other matters are reviewed each academic year. Also, dormitory fees and other matters described are for one student.

4 Student life

(1)Living expenses

The living expenses necessary to live a normal life in Osaka are around 100,000 yen per month, including dormitory fees. When coming to Japan, please establish a sufficient funding plan.

(2)Scholarships

1. Student Exchange Support Program (Scholarship for Short-Term Study in Japan)

This is a scholarship paid by the Japan Student Services Organization (JASSO). If our university's program has been adopted, we will notify the details to subjects. The details are not decided at the time of application for exchange study, so please note that we cannot respond to enquiries in advance.

2. Scholarships limited to specific universities

There are cases where a scholarship may be paid to exchange students from some specific universities, based on an agreement between them and Kansai University. Please check the details of this with the person responsible at your home university.

(3)Insurance

1. National Health Insurance

If you get sick or injured during your stay in Japan, National Health Insurance makes it possible to receive medical treatment with only a part payment of the medical expenses (partial obligation). In principle, you can receive medical treatment with a payment of just 30% of the total medical care expenses. Exchange students are obligated to buy the National Health Insurance.

2. Personal Accident Insurance for Students Pursuing Education and Research (PAS)

The Personal Accident Insurance for Students Pursuing Education and Research (PAS) is taken collectively by the University to ensure a minimum level of insurance benefits in case of injuries resulting from an unexpected accident or disaster that occurs during education or research.

Type of benefit / Applicable case During regular curriculum activities and school events During recess on campus and extracurricular activities
Death benefits 12,000,000 yen 6,000,000 yen
Permanent disability indemnity 720,000 yen to 18,000,000 yen depending on the severity 360,000 yen to 9,000,000 yen depending on the severity
Medical benefits 3,000 yen to 300,000 yen
Applicable from the first day of treatment and depending on the number of days required for the treatment
30,000 yen to 300,000 yen
Applicable from the 14th day of treatment and depending on the number of days required for the treatment
  (Additional hospitalization coverage) 4,000 yen per day hospitalized

3. Personal Liability Insurance

At Kansai University, it is mandatory for exchange students to buy personal liability insurance. In case buying the insurance personally, we ask students to submit the documentary proof of insurance coverage. In addition, in case students buy the personal liablity insurance through Kansai University, we prepare the insurance that costs approximately JPY2,000 for 1 semester student, and approximately JPY4,000 for 2 semesters student. Detailed insurance coverage and insurance fees will be announced as soon as it is decided.

(4)International exchange

1. Activities to experience Japanese culture

Throughout the year, Kansai University hosts activities to encourage communication between exchange students, Japanese students and the local region. There are a wide range of activities, from in-campus ones such as experiencing Japanese culture, Japanese language support, consultations about daily life, sport events and parties for exchange students to activities outside the campus such as home visits to local households, tours to study Japanese society, and field trips to museums and cultural assets. Apart from participating in these, there are also programs where students become teachers and teach the language and culture of their home country through multilingual programs and multicultural seminars.

2. Multilingual Immersion Room (Mi-Room)

The Mi-Room is a study space to experience cross-cultural communication through programs involving cultural experiences and learning various foreign languages. Students can not only join a program as user but also use the opportunity to share their mother tongues and culture as a GTA (Global Teaching Assistant). In addition, Mi-Room is a space for Japanese students and international students to gather around, communicate and exchange different

3. Global Buddy Program(GBP)

KU students become a buddy of international students, help you get rid of your worries for Japanese customs, making new friends, and support you to adapt to a new life smoothly.
Those who are willing to join this program will make a group with KU students as well as other international students, and start communicating before arriving in Japan.
After arriving in Japan, students will be able to join the welcome party for international students and events specially organized for GBP members. We believe that your life in Kansai University is going to be fulfilling through various activities and events planned by individual GBP group.

5 Application procedures

(1)Application eligibility

Students enrolled at universities with which Kansai University has an existing student exchange agreement.
* Depending on the students' home university, there may also be other criteria for eligibility. Please contact the international department of your university for details.

(2)Application method

We will announce the application procedures to students' home universities separately. Notification time is as follows.
Please ask the person in charge of the university you belong to for details of the procedures there.

Start of the study abroad program Notification time to students' home universities
Fall semester (September) The beginning of March
Spring semester (April) The beginning of September

FAQ

Application for the program

To apply for the Student Exchange Program, your home university needs to be our partner university (the university that has Student Exchange Agreement with Kansai University). The list of our partner universities is available at the following URLs.

(Japanese):http://www.kansai-u.ac.jp/Kokusai/department/agreement.php
(English):http://www.kansai-u.ac.jp/Kokusai/english/department/agreement.php

If you are a student of UMAP participating university, this case might not be applicable. Please inquire to the coordinator of your home university.

You can apply for the Student Exchange Program regardless of Japanese learning experience or Japanese proficiency. However, if you have no Japanese learning experience or Japanese proficiency, you need to meet the following English requirements.

- GTEC 260 ~
- TOEFL ITP 505 ~
- TOEFL iBT 60 ~
- TOEIC 580 ~
- CEFR B1

You know the approval of your application by the letter of acceptance. Kansai University will dispatch the letter of acceptance to the coordinator of your home university by post when your Certificate of Eligibility (hereinafter CoE) is ready. The approximate dispatch date will be followings.

- Exchange students who start in the spring semester: Middle of February
- Exchange students who start in the fall semester: Beginning of August

Please ask the Division of International Affairs (ku-dia@ml.kandai.jp) if your online application is completed or not.

You can temporarily upload the photo for ID instead. However, please replace it with the passport photo as soon as possible. The passport photo is necessary for application of the CoE. The issurance of the CoE might be delayed if your passport photo is uploaded late.

There is no GPA requirements. Your application is approved based on the Letter of Recommendation from your home university.

Please send an email to the Division of International Affairs (ku-dia@ml.kandai.jp)with information of the email address you registered on the online application.

You do not need to dispatch the original of Certificate of Health to Kansai University.

You do not need to dispatch the original documents.

Academic Calendar

The spring semester starts on 1st April and the fall semester starts on 21st September. However, there is a several-day orientation before each semester starts, so the approximate designated arrival date will be followings.

- Exchange students who start in the spring semester: Late March (usually around 26th March)
- Exchange students who start in the fall semester: Early September (usually around 5th September)

The exact date will be designated in the letter sent with the CoE.

The academic calendar of Kansai University is available at the following URL.
http://www.kansai-u.ac.jp/Kokusai/english/from/exchange.php?id=year

The graduation ceremony for the exchange students is held before the examinations of each semester. There is no class after the examinations. You can return to the home country after the examinations are over (It is not necessary to stay in Japan till the end of the semester).

Yes, but you have to leave Japan by the end of the semester.

Dormitory and Residence

Yes, Kansai University introduces you to our affiliated real estate agency who will support you to find an apartment (flat).

Please choose "homestay"as accomodation in Japan on the online application. Our afilliated homestay agency will contact you later.

Resident Assistants (RA) are Kansai University students who reside in the dormitory with international students. RA support the daily lives of international students and help them enjoy the stay in Japan as resident companion. RA also regularly organize activities and provide the dormitory students with a lot of opportunities to spend time together.

The exchange students to Kansai University can apply for the admission to our student dormitories. However, You cannot choose which dormitory to reside in (basically it is decided by Kansai University). You cannot move to another dormitory during your stay in Japan, either. The dormitory room type is single or twin.

You can move in to the dormitory on and after the designated date of arriving at Japan. The approximate designated arrival date will be followings.

- Exchange students who start in the spring semester: Late March (usually around 26th March)
- Exchange students who start in the fall semester: Early September (usually around 5th September)

The exact date will be designated in the letter sent with the CoE.

The Move-Out date from the dormitory is designed in the Letter of Dormitory Acceptance which will be enclosed in the Welcome Pack. The Letter of Dormitory Acceptance is despatched to you by post around the following schedule.

- Exchange students who start in the spring semester: Early February
- Exchange students who start in the fall semester: Early August

No, the dormitory entrance fee is not paid back. When you move in the dormitory, you need to pay the dormitory entrance fee and also need to make deposit of equivalent amount to 1 month dormitory charge. This deposit will be used for the dormitory charge for the last month of your stay as long as there is no other unpaid charge.

No. Kansai University cannot keep any of your belongings before your Move-In date.

Coming to Japan

Kansai University arranges the pick-up bus service for the exchange students (planned fare: 3,000JPY) only on their designated arrival date. The pick-up bus drives you to your dormitory. Those who do not live in the dormitory can get a ride till Senriyama Campus of Kansai University. The details will be informed in Welcome Packet document.

Please buy an air ticket only after you get the visa. Kansai University will take no responsibility in case that the visa is not issued after you have bought an air ticket or that the visa is not issued in time for the flight schedule.

Please refer to the following URL of Japanese Ministry of Health, Labour and Welfare.
(Japanese):http://www.mhlw.go.jp/topics/0104/tp0401-1.html
(English):http://www.mhlw.go.jp/english/policy/health-medical/pharmaceuticals/01.html

Lives

In Kansai University there are various club activities with high performance. The club members are proud of the history and tradition of their clubs and enjoy the activities. If you want to join a club activity, please inquire to the Division of International Affairs.

Yes, there are some cafeterias, bakeries, cafes and convenience stores in Kansai University.

International students are required to be affiliated to the National Health Insurance during the period of studying in Japan (the insurance premium shall be paid by the students). The Personal Accident Insurance for Students Pursuing Education and Research ("Gakkensai") is also available and covers some of the injuries during the regular curriculum of Kansai University or activities on Kansai University campuses (the insurance premium is covered by Kansai University). The details of Gakkensai are written in the Procedure Guide of your application.

However, these insurances might not fully cover the fees for the treatment of injuries. We recommend that you individually buy the appropriate insurance like overseas travel insurance as security against illnesses, injuries and unexpected incidents. You have an option to buy the Comprehensive Insurance for Students Lives Coupled with Gakkensai for International Student (this insurance can be joined by interantional students only) after you come to Japan. Please inquire to Kandai Pensee Co., Ltd (hoken@kandai-pensee.co.jp) for the details of this insurance.

Kansai University provides you with the opportunities to spend time with Japanese students and other international students from various regions and countries. There are various activity programs for international students to experience Japanese cultures and traditional events with Japanese students.

There are also opportunities of language and culture exchange with Japanese students . You can enjoy the conversations with Japanese students in Japanese, English or other languages and know more about each other's countries.

Minor medical care such as cold, stomachache etc is available at the Medical Clinic of Senriyama Campus of Kansai University. The Medical Clinic treats patients with health insurance coverage, so please show your health insurance card at the clinic. You can also look for other clinics and dentists with staff speaking English or other foreign languages at the following URL.

InHos: http://inhos.net/

If you live in the dormitory, please contact the Residence Assistants of each floor or dormitory manager when you are sick or injured.

★ Medical Interview Sheet Translation System
In case that you are not sure if you can explain on your conditions correctly in Japanese, you can fill in an online medical interview sheet in the selected language at the following URL. Please fill in this interview sheet beforehand, print the result and bring it to the clinic or dentist.
M3(M-cube): http://sites.google.com/site/tabunkam3/

The following procedures are necessary before you return to the home country (*this does not apply to the temporary return).

- Some procedures at City Hall
- Residential Cancellation
- Cancellation of electricity, gas and water supply service
- Cancellation of mobile phone and internet service
- Termination of Bank Account
and so on

The details of each procedure will be explained when your return time comes near.

Yes, the exchange students can have a Student Discount Card (School Student Passenger Fare Discount Card). With this card you can get 20% discount from the regular passenger fee when you travel more than 101km for one way by JR train etc. The Student Discount Cartd is free of charge and issued on the day it is requested at the Center for Teacher Certification and Development. There is a limit on the number of cards issued for a student.

You can do a part-time job if you get the "Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted". With this permission, you can engage in the work with payment though your status of residence, "Student". If you start a part-time job, please get this permission beforehand for sure. The application form is available at the following URL.
http://www.kansai-u.ac.jp/Kokusai/ES/shikakugai.pdf

We recommend that you apply for this permission at the Kansai International Airport on the date of your arrival even though you do not have a plan to do a part-time job in Japan. Otherwise, if you want to apply for it on a later day, you need to bring the application form, residence card and passport to Osaka Regional Immigration Office and wait for around 2-8 weeks to get the permisison.

If you want to temporarily return to the home country or travel to other countries during your period of stay in Japan, you are required to get a re-entry permit at the regional immigration bureau etc before you depart from Japan.

If you are a medium to long-term resident and has valid passport and resident card, you do not need to get a re-entry permit before you leave Japan, as a general rule. it is not necessary to get a re-entry permit In that case, you just need to express the intention of re-entery when you depart from Japan. Please make sure to return to Japan within 1year from the departure date (if your period of stay expires earlier than "1year from the departure date", you have to return to Japan by the expiry date of your period of stay.).

Course ("Risyu")

Yes, the exchange students who have never studied Japanese before can take Japanese language classes. The each student's level of Japanese language class is decided based on the results of the following two tests; online Japanese Computerized Advantage Test (J-CAT) held before you come to Japan and Japanese placement test held after you come to Japan.

The exchange students can take subjects of the KUGF (Kansai University Global Frontier) curriculum mainly consisting of specialized subjects instructed in English and Japanese language classes. If you are regarded as having more than a certain level of Japanese proficiency , you can take subjects offered by each faculty. Please refer to 1-(1) of the Procedure Guide for the guideline of required Japanese proficiency.

In the orientation held after you come to Japan, we will inform you which subjects the exchange students can take among the subjects offered by faculties.

If you need to decide which subjects to take before you come to Japan, please search subjects in Kansai University Syllabus System, following the way explained at the following URL.
* Please note that some subjects cannot be taken by the exchange students.

How to Search Syllabus:
http://www.kansai-u.ac.jp/Kokusai/ES/syllabus.pdf

KUGF Course Guide:
http://www.kansai-u.ac.jp/Kokusai/pdf/kugf_course_guide_2019.pdf

For the KUGF Curriculum, there is an English syllabus available at the following URL.
(Japanes):http://www.kansai-u.ac.jp/Kokusai/program/module.php
(English):http://www.kansai-u.ac.jp/Kokusai/english/program/module.php

For the subjects offered by faculties, there is no English syllabus as the participant students of these subjects are assumed to have a certain level of Japanese language proficiency.
You can search Japanese syllabuses with the Kansai University Syllabus Search System at the following URL:
http://syllabus3.jm.kansai-u.ac.jp/syllabus/search/curri/CurriSearchTop.html

The exchange students of undergraduate level are required to take 7 classes or more per week. (If your study level at Kansai University is Graduate, you can take less than 7 classes per week.)
* If 2 classes are held per week for 1 subject, that subject is counted as 2 classes. There is no upper limit to the number of classes you take.

Each module of the KUGF Curriculum is instructed in English and other subjects are basically instructed in Japanese. For more details, please refer to the Kansai University Exchange Students' Procedure Guide.

Kansai University does not grant you any credits, though we issue the Certificate of Academic Record including grades of all the subjects you take. Your home university will grant you credits based on the Certificate of Academic Record issued by us, in reference to the regulations of their university.

We cannot tell if your home university will grant you credits for the subjects you take in Kansai University. Please ask the person in charge at your home university well beforehand.

For the subjects taken during the spring semester, their grades can be checked at Kansai University Information System in early September and the Certificate of Acaemic Record is despatched to your home university around late September.

For the subjects taken during the fall semester, their grades can be checked at our Information System in early March and the Certificate of Academic Record is despatched to your home university around late March.

It is not decided by your JLPT qualification only, but is considered in a comprehensive way with the result of Japanese language placement test held after you come to Japan. Please continue to study Japanese for the placement test.

The exchange students of both undergraduate and graduate levels at Kansai University can take the KUGF subjects.

The exchange students will have an academic advisor at Kansai University and can consult with him or her about the subjects and classes. For other kinds of worries, you can contact the Division of International Affairs.

The Division of International Affairs (2nd Floor of Bldg.2-1 of Senriyama Campus)
Email:ku-dia@ml.kandai.jp
Tel:06-6368-0178

Visa, CoE etc

Kansai University applies for the CoE to the Immigration Bureau by your proxy, based on the information declared on the online application. If there is any point to be clarified, our outsourcing company will contact you by email. When your CoE is issued, we will dispatch it to the coordinator of your home university by post.

They do not contact you if there is no unclear point in your online application.

The CoE is planned to be dispatched to you by post in the following schedule.

For the exchange students who start in the spring semester: Middle of February
For the exchange students who start in the fall semester: Beginning of August

* CoE is issued after the acceptance of Immigration Bureau of Japan. Please understand that the dispatch of CoE might be delayed if the examination by the Immgiration Bureau takes longer than expected.

Please apply for the visa at Japanese diplomatic missions abroad (Japanese Embassy/ Japanese Consulate) when you receive the CoE.

As a general rule, please come to Japan with student visa if you do not have a Japanese passport. Kansai University will not bear any responsibility if you enter Japan with another visa and later have troubles in changing your status of residence to Student.

The residence card is issued and handed over to you when you receive the landing permission at the Kansai International Airport (same as in the case of entering from New Chitose, Narita, Tokyo International (Haneda), Chubu Centrair International, Hiroshima or Fukuoka Airport).

You can do a part-time job if you get the "Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted". With this permission, you can engage in the work with payment though your status of residence, "Student". If you start a part-time job, please get this permission beforehand for sure. The application form is available at the following URL. http://www.kansai-u.ac.jp/Kokusai/ES/shikakugai.pdf

We recommend that you apply for this permission at the Kansai International Airport on the date of your arrival even though you do not have a plan to do a part-time job in Japan. Otherwise, if you want to apply for it on a later day, you need to bring the application form, residence card and passport to Osaka Regional Immigration Office and wait for around 2-8 weeks to get the permisison.

If you want to temporarily return to the home country or travel to other countries during your period of stay in Japan, you are required to get a re-entry permit at the regional immigration bureau etc before you depart from Japan.

If you are a medium to long-term resident and has valid passport and resident card, you do not need to get a re-entry permit before you leave Japan, as a general rule. it is not necessary to get a re-entry permit In that case, you just need to express the intention of re-entery when you depart from Japan. Please make sure to return to Japan within 1year from the departure date (if your period of stay expires earlier than "1year from the departure date", you have to return to Japan by the expiry date of your period of stay.).